Privacy Policy

1. Introduction

This Privacy Policy explains how Mana Grid GmbH (“we”, “us”, or “our”) collects, uses, and protects personal data when you use our websites unityleague.gg and unityleague.ch (collectively, the “Platform”).

We are committed to protecting your privacy and handling your personal data in accordance with the applicable laws, including the Swiss Federal Act on Data Protection (nFADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

This Privacy Policy applies to all Users of the Platform, including Players, Organizers, and visitors. It describes what personal data we collect, why we collect it, and what rights you have.

By using the Platform, you agree to the collection and use of your data as described in this Privacy Policy.

2. Data Controller

The data controller responsible for the processing of personal data on the Platform is:

Mana Grid GmbH
Im Glockenacker 35
8053 Zürich, Switzerland
UID: CHE-192.009.593
info@unityleague.gg

If you have any questions or concerns regarding the processing of your personal data, you can contact us at the email address above.

3. What Data We Collect

Account and Profile Data

Your name, email address, password, and optional profile details such as pronouns, biography, date of birth, portrait photo, team name, and other information you choose to provide.

Event and Ranking Data

Player names, event results, rankings, decklists, and related tournament data submitted by you or by Organizers. This includes details such as event name, date, format, and location.

Communication and Support Data

Any messages or inquiries you send to us via email, contact forms, or our social media and support channels, including Discord, Facebook, Instagram, and X (Twitter).

Technical and Usage Data

Information such as your IP address, browser type, device information, and usage logs collected automatically through your interaction with the Platform. We also use cookies and tracking technologies (see Section 11).

We do not knowingly collect sensitive personal data and request that users do not submit such data.

4. How We Collect Data

When you provide it directly, such as when creating an account, submitting an event, uploading a decklist, or completing your player profile.
When Organizers submit it, including player names and results from events they report through the Platform.
When you contact us, through email, our contact forms, or social media platforms (e.g. Discord, Facebook, Instagram, X/Twitter).
From publicly available sources, such as published tournament standings or event pages, where results are already shared by organizers or third parties.
Automatically, when you use the Platform, through cookies and similar technologies that collect technical and usage data (e.g. IP address, browser type, device info).

5. Why We Process Your Data

To manage accounts and profiles for Players and Organizers
To collect, display, and maintain tournament results and League Point standings
To publish public rankings and event information, including for players who have not registered
To handle Organizer event submissions and invoicing
To communicate with Users and respond to support requests
To promote events using organizer-submitted materials (e.g. on social media and our website)
To ensure fair play and prevent abuse, including the detection of fraudulent results
To comply with legal obligations, such as recordkeeping and invoicing

We rely on different legal bases for processing, including the performance of a contract, our legitimate interests (e.g. operating a ranking system), legal obligations, and consent where required.

6. Legal Basis for Processing

We process your personal data in accordance with the Swiss Federal Act on Data Protection (nFADP) and, where applicable, the EU General Data Protection Regulation (GDPR). Depending on the context, we rely on one or more of the following legal bases:

Performance of a contract

To provide access to the Platform, manage user accounts, process event submissions, and award League Points.

Legitimate interest

We have a legitimate interest in operating a transparent and competitive league system. This includes:

Publishing tournament results and player rankings
Promoting upcoming events
Ensuring fair play and detecting misuse (e.g. fraudulent results)
Maintaining the integrity and reputation of the Unity League

We only process the data necessary for these purposes and take appropriate steps to respect your privacy, including options to limit public visibility where applicable.

Legal obligations

To comply with legal and financial requirements, such as recordkeeping and invoicing.

Consent

In specific cases (e.g. for player profile publication or promotional use of photos), we may ask for your consent. You can withdraw consent at any time.

4. How We Collect Data

We collect data from you in the following ways:

When you provide it directly, such as when creating an account, submitting an event, uploading a decklist, or completing your player profile.
When Organizers submit it, including player names and results from events they report through the Platform.
When you contact us, through email, our contact forms, or social media platforms (e.g. Discord, Facebook, Instagram, X/Twitter).
From publicly available sources, such as published tournament standings or event pages, where results are already shared by organizers or third parties.
Automatically, when you use the Platform, through cookies and similar technologies that collect technical and usage data (e.g. IP address, browser type, device info).

5. Why We Process Your Data

We process personal data to operate and improve the Platform, including for the following purposes:

To manage accounts and profiles for Players and Organizers
To collect, display, and maintain tournament results and League Point standings
To publish public rankings and event information, including for players who have not registered
To handle Organizer event submissions and invoicing
To communicate with Users and respond to support requests
To promote events using organizer-submitted materials (e.g. on social media and our website)
To ensure fair play and prevent abuse, including the detection of fraudulent results
To comply with legal obligations, such as recordkeeping and invoicing

We rely on different legal bases for processing, including the performance of a contract, our legitimate interests (e.g. operating a ranking system), legal obligations, and consent where required.

6. Legal Basis for Processing

Performance of a contract

To provide access to the Platform, manage user accounts, process event submissions, and award League Points.

Legitimate interest

We have a legitimate interest in operating a transparent and competitive league system. This includes:

Publishing tournament results and player rankings
Promoting upcoming events
Ensuring fair play and detecting misuse (e.g. fraudulent results)
Maintaining the integrity and reputation of the Unity League

We only process the data necessary for these purposes and take appropriate steps to respect your privacy, including options to limit public visibility where applicable.

Legal obligations

To comply with legal and financial requirements, such as recordkeeping and invoicing.

Consent

In specific cases (e.g. for player profile publication or promotional use of photos), we may ask for your consent. You can withdraw consent at any time.

7. Data Sharing

We only share personal data where necessary and in accordance with this Privacy Policy.

We may share data with:

The public, via our website and social media, for purposes such as publishing tournament results, player rankings, and promoting events.
Other users, such as when Organizers or Players view public events, standings, or decklists.
Service providers, who help us operate the Platform. This includes:
- Hosting and infrastructure providers
- Email and communication services
- Analytics tools
- Payment and invoicing systems
- Community platforms
- Content delivery networks (CDNs)
- Internal documentation and project management tools
These providers process data solely on our behalf and under confidentiality agreements.
Authorities or legal advisors, where required by law or to protect our rights.
Trusted partners, such as:
- Organizers of other tournament series, who may use Unity League results and rankings to issue their own invitations (e.g. to finals or qualifiers) or build extended leaderboards.
- Game publishers, who may use aggregated tournament data — including player names, rankings, event participation, and contact emails — to better understand how their game is played and improve game design or event offerings.

While most of this data (e.g. names, rankings, event history) is already publicly available on the Platform, we only share contact email addresses with partners who have a legitimate tournament-related purpose and under appropriate safeguards.

We do not sell personal data to third parties.

8. International Transfers

We process and store personal data primarily in Switzerland and the European Union (EU).

When we transfer data outside of Switzerland or the EU, we ensure appropriate safeguards are in place, such as:

Transfers to countries with an adequacy decision by the Swiss Federal Data Protection and Information Commissioner (FDPIC) or the European Commission.
The use of standard contractual clauses (SCCs) or other legally approved mechanisms when required.

Some of our service providers or partners may be based in countries outside of Switzerland or the EU. In these cases, we only transfer personal data when it is legally permitted and adequately protected.

9. Data Retention

We retain personal data only as long as necessary for the purposes described in this Privacy Policy or to comply with legal obligations.

Account and profile data is kept as long as your account is active. If you delete your account, we will remove or anonymize your personal data.
Event and tournament data (e.g. results, rankings, and decklists) may be retained indefinitely to maintain the integrity of historical records, seasonal standings, and public leaderboards. This data will be retained even if a player deletes their account, unless they request anonymization.
Organizer and invoicing data is retained for up to 10 years, in accordance with Swiss legal and accounting requirements.
Contact and support data is retained for as long as necessary to respond to inquiries and for up to 2 years for recordkeeping.

We periodically review and securely delete or anonymize data that is no longer needed.

10. Your Rights

As a user, you have the following rights regarding your personal data:

Access – You can request a copy of the personal data we hold about you.
Correction – You can ask us to correct inaccurate or incomplete personal data.
Deletion – You can request the deletion of your personal data, unless we are required to keep it for legal or operational reasons (e.g. ranking history or invoicing).
Objection – You may object to the processing of your data where we rely on legitimate interest, especially for public listings or partner sharing.
Restriction – You may request that we temporarily limit the processing of your data.
Data portability – Where applicable, you may request a copy of your data in a structured, commonly used format.
Withdraw consent – Where processing is based on your consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at info@unityleague.gg. We may need to verify your identity before responding.

You also have the right to lodge a complaint with the Swiss FDPIC or your local EU data protection authority.

11. Cookies and Tracking

We use cookies and similar technologies to enhance your experience on the Platform, understand usage patterns, and improve our services.

Cookies may be used to:

Maintain session information and keep you logged in
Store your language or site preferences
Collect anonymous analytics data (e.g. via tools like Google Analytics)
Help us understand how users interact with pages, events, and rankings

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain features on the Platform.

12. Security Measures

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or alteration.

These measures include:

Secure data storage and encryption where appropriate
Access controls to restrict data access to authorized personnel only
Regular software updates and security patches
Use of secure protocols (HTTPS) for all data transmission
Internal policies and staff awareness on data protection

While we do our best to protect your data, no method of transmission or storage is 100% secure. We encourage users to keep their account credentials confidential and report any suspected security issues to us immediately.

13. Contact and Complaints

If you have any questions about this Privacy Policy or how we handle your personal data, you can contact us at:

Mana Grid GmbH
Im Glockenacker 35
8053 Zürich, Switzerland
📧 info@unityleague.gg

If you believe your data protection rights have been violated, you have the right to lodge a complaint with:

The Swiss Federal Data Protection and Information Commissioner (FDPIC), or
Your local EU data protection authority, if applicable

We encourage you to contact us first so we can try to resolve any issues directly.